Contact us today!
845-876-6561

Professional Computer Associates Blog

Professional Computer Associates has been serving the Red Hook area since 1999, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

You Deserve a Better Way to Manage Your Business Documents

You Deserve a Better Way to Manage Your Business Documents

A file cabinet might seem like it’s necessary for operations, but it’s actually not as useful as it used to be in the past. This is primarily due to the implementation of new solutions such as the document management system. By taking advantage of a new digital storage system for your business’ documents, you can optimize operations and ditch that filing cabinet for good.

What is a Document Management System?
In short, a document management system is a software that allows you to scan all of your paper files that have accumulated over the years and store them in a secure digital database. Better yet, this database is accessible from anywhere, as long as the user has permissions to access it. You can think of it as one big electronic filing cabinet. Since it’s hosted in the cloud or on your in-house infrastructure, you can integrate a document management system in whatever way best suits your organization’s needs.

Why You Might Want One
Imagine an office without filing cabinets, paper files, or printing costs. Any room that is being used to hold these bulky objects and any loose paper files can be freed up for other uses. Imagine never having to dig through countless files just to find one particular document again. Any documents you might need can be found just by going to your document management system via your smartphone or desktop. This makes for much more efficient use of your available resources as a whole.

Going Paperless
It’s easier to search for a digital file than it is to dig through a physical file folder. If you go paperless, this is one of the many benefits that you receive from a digital file storage system. Since you’re going paperless, you’ll be spending less on ink, paper, and printer maintenance--all of which totals up to a considerable cost. Since you can save time on accessing, editing, and saving documents, you’ll see improvements in productivity.

Let’s imagine that your organization is hit by a crippling disaster. It wipes out all of your filing cabinets and internal infrastructure. If you keep your document management system in the cloud, all of these files will be saved from the destruction. This keeps your data backed up in a secure location where it can be restored at a later date.

Perhaps one of the most notable ways your organization benefits from paperless technology is that you reduce your carbon footprint. If you waste a lot of paper, you contribute to a lot of environmental problems such as air pollution, water pollution, and deforestation. The United States alone wastes four million tons of office paper every year, so you can do your part to keep the environment clean by going paperless.

Does your business need help implementing such a solution? Professional Computer Associates can help. To learn more, reach out to us at 845-876-6561.

How Does the A.I. in Reality Measure Up to Hollywo...
Has the Internet of Things Outpaced Network Securi...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, June 21 2018

Captcha Image

QR-Code

Tag Cloud

Security Tip of the Week Best Practices Cloud Technology Privacy Network Security Hackers Business Computing Backup Hosted Solutions Managed IT Services Malware Google Microsoft Disaster Recovery VoIP Software Business Internet Mobile Devices Business Continuity Email Productivity Outsourced IT Data Innovation Cybercrime Windows 10 communications Ransomware Computer Data Backup IT Support Smartphones Efficiency Hardware IT Services Browser Android Office Cloud Computing Internet of Things Saving Money Computers Server Business Management Telephone Systems Data Recovery Alert BDR Small Business Smartphone Upgrade Virtualization User Tips Mobile Device Management Windows Collaboration Quick Tips BYOD Managed IT Cybersecurity Chrome Workplace Tips Tech Term Social Engineering Law Enforcement Network Artificial Intelligence Holiday Private Cloud Office 365 Social Media Hacking Miscellaneous Passwords Mobility Office Tips App Work/Life Balance Managed Service Provider Firewall Avoiding Downtime Communication Bandwidth Money Productivity Save Money How To Facebook Recovery Microsoft Office Gmail Health Budget Information Technology Redundancy Password Business Intelligence Flexibility Data Management Wi-Fi Bring Your Own Device Two-factor Authentication Router VPN Proactive IT Data Protection Phishing Data Security Remote Monitoring HaaS Automation Operating System Vulnerability Value Managed IT Services Document Management User Error Marketing Gadgets Entertainment Connectivity Identity Theft Black Market Apps Windows 10 Google Drive Cleaning Word Compliance Mobile Device Risk Management SaaS Data Breach Applications Employer-Employee Relationship Big Data Spam Safety Samsung eWaste Public Cloud Infrastructure Patch Management Business Owner Remote Computing Settings Keyboard Wireless Technology Scam Streaming Media Website Analysis Data Storage Workers PDF Save Time Computing Infrastructure Encryption Worker Physical Security Automobile Mobile Computing Credit Cards Wearable Technology Windows 7 USB IT Management Legal Battery CES OneNote Downtime Smart Tech IT Plan Training History Education Content Management Unsupported Software Servers Content Filtering Best Practice Data storage Shadow IT DDoS Charger Government Comparison End of Support Internet Exlporer Electronic Medical Records YouTube Solid State Drive Meetings Spam Blocking Wireless Data loss Hiring/Firing Computer Care HIPAA The Internet of Things Apple Sports Update Access Control Frequently Asked Questions IT Support NarrowBand Workforce Search Wireless Internet Skype Current Events Computer Accessories Reputation Google Docs Strategy Cast Environment Authentication Excel Files Lithium-ion battery Telecommuting How to Running Cable Wire Start Menu Hybrid Cloud Password Manager Audit Bluetooth Customer Nanotechnology Tip of the week Loyalty Colocation Experience Chromecast Techology Remote Work Smart Office Mobile Business Mangement Computer Fan Transportation Knowledge Voice over Internet Protocol SharePoint Accountants Windows Server 2008 Music Uninterrupted Power Supply Paperless Office Professional Services Recycling FENG Benefits Network Congestion Multi-Factor Security Data Warehousing Devices People Assessment hacker Wireless Charging Emails Notifications Students Tools Fax Server Criminal Smart Technology IoT Rootkit Trending Fraud Thought Leadership Regulations Mobile Office Television Fiber-Optic Troubleshooting Healthcare IT solutions IT Consultant Content Lifestyle Amazon Content Filter Public Computer Cables Hosted Solution Going Green Tech Support Electronic Health Records Botnet Two Factor Authentication Robot Insurance Vendor Management Relocation Leadership Audiobook Amazon Web Services Antivirus Storage Unified Communications Netflix Laptop Machine Learning Travel Blockchain Root Cause Analysis Practices Software Tips Politics Hard Drives IaaS Online Shopping Flash Networking Theft Touchpad Video Games Outlook Users Distributed Denial of Service WiFi Human Resources Hosted Computing Unified Threat Management webinar Specifications Evernote Addiction Sync IBM Internet exploMicrosoft Cortana Books Scalability Humor Virtual Reality Software as a Service Staff Inventory HBO iPhone Conferencing Millennials Cache Telephony Supercomputer Advertising Google Apps Windows 10s Emergency Instant Messaging Employer Employee Relationship Monitor Worker Commute Mouse HVAC Digital Signature Screen Mirroring Administration Webinar IT solutions CrashOverride Twitter Company Culture Managing Stress Thank You Congratulations

Free Consultation

Free ConsultationSign up today for a
FREE Network Consultation
How secure is your IT infrastructure?
Let us evaluate it for free!

Sign up Now!