Contact us today!
845-876-6561

Professional Computer Associates Blog

Professional Computer Associates has been serving the Red Hook area since 1999, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: How to Write a Better Email

Tip of the Week: How to Write a Better Email

Writing an email is one of the most prevalent methods of communication in the business world, but it’s not as easy as you might think. There are considerable details and intricacies to mastering this art, and we’re here to help. By the end of this blog article, you’ll be armed with five tips to write the most effective email that you can.

Keep It Short
Nobody wants to read a long message in their email. After all, they likely have more pressing matters to attend to, and many more messages that they have to read. Therefore, it makes sense that you get right to the point when you have to send an email. Try to include only information that’s absolutely critical. Remember, concision is the friend of any businessperson, as they only have so much time in a day to read and respond to messages that aren’t mission-critical.

Present a Clear Subject Line
Similarly, you want to use only the most clear and concise subject lines, as anything less could mislead the recipient into thinking that the message either isn’t important or doesn’t warrant immediate attention. Basically, you want to provide enough information in the subject line to give the recipient a reason to open it.

Personalize the Email
You shouldn’t be copying and pasting a catch-all message into an email. You should take the time to personalize each message that you send so that it looks as authentic and genuine as possible. You should always use your full name, as well as the organization you belong to--especially if you are sending messages to vendors or clients.

Perform a Spelling and Grammar Check
Nothing is more embarrassing than making a major spelling or grammar error in an important email. Thankfully, this can be avoided by giving your message a quick proofreading before hitting the Send button. Try to avoid statements in all caps, as they can create a subtext that you don’t necessarily want to convey.

Keep it Business-Friendly
If you’re going to send a bunch of memes or other fun things to your employees, it’s best not to do it through email. It’s one thing if you have a dedicated email thread designed for sharing information unrelated to work, but when you have your employees sending things that have no place in a professional environment, you get clutter (and a general lack of focus), both of which can create an unproductive workplace environment.

For more information on how to make the most of your email, reach out to us at 845-876-6561.

Is Work Invading Your Home Life?
2018: What to Expect from Technology
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, 21 January 2018

Captcha Image

QR-Code

Tag Cloud

Security Tip of the Week Best Practices Cloud Privacy Hackers Technology Backup Business Computing Network Security Managed IT Services Malware Hosted Solutions Disaster Recovery Google Microsoft VoIP Business Continuity Business Software Mobile Devices Productivity Outsourced IT Email Smartphones Windows 10 Data Internet Efficiency communications Computer Hardware IT Support Innovation Cybercrime Android Office Ransomware Browser Telephone Systems Alert Data Backup Server IT Services Windows Small Business Saving Money Computers Business Management User Tips Mobile Device Management Quick Tips Chrome Social Engineering Upgrade How To Data Recovery Save Money Virtualization Law Enforcement Network Recovery Microsoft Office BDR Collaboration Holiday Managed IT BYOD Cybersecurity Smartphone Social Media Cloud Computing Hacking Miscellaneous Mobility Passwords Workplace Tips Work/Life Balance App Office Tips Firewall Avoiding Downtime Productivity Bandwidth Proactive IT Money Facebook HaaS Operating System Budget Health Information Technology Password Private Cloud Office 365 Flexibility Wi-Fi Two-factor Authentication Bring Your Own Device Managed Service Provider Communication Risk Management Data Breach Phishing SaaS Spam Employer-Employee Relationship Remote Monitoring Automation Safety Artificial Intelligence Managed IT Services Gmail Value Redundancy Marketing User Error Gadgets Windows 10 Data Management Black Market Router Internet of Things Google Drive Compliance History VPN Content Filtering Applications Charger Best Practice Data storage DDoS Shadow IT Data Security Spam Blocking Government End of Support Solid State Drive Internet Exlporer Hiring/Firing Meetings Computer Care Wireless Vulnerability The Internet of Things Apple Samsung Patch Management Business Owner Data Storage Public Cloud Keyboard Remote Computing Scam Workers Settings Wireless Technology Business Intelligence Identity Theft Save Time Entertainment Credit Cards Worker Computing Infrastructure Automobile IT Management Physical Security Apps Mobile Computing OneNote Wearable Technology Word Battery Cleaning Unsupported Software Downtime Mobile Device Travel Vendor Management Root Cause Analysis Audiobook Going Green Tech Support Comparison Software Tips Robot Relocation Online Shopping Flash Password Manager Politics Laptop Hard Drives Antivirus Video Games Specifications Networking Big Data webinar Electronic Medical Records Users Evernote IaaS Sync Software as a Service Unified Threat Management Data loss Touchpad Outlook Scalability Distributed Denial of Service Millennials WiFi IBM HBO Books Conferencing Windows 10s Virtual Reality YouTube Telephony Update Screen Mirroring Internet exploMicrosoft HIPAA Humor Instant Messaging Workforce Supercomputer Frequently Asked Questions Wireless Charging Emergency IT Support Employer Employee Relationship iPhone Worker Commute Skype Google Docs Cast Advertising Monitor Search Mouse Sports Telecommuting Current Events Excel Fiber-Optic Computer Accessories Audit NarrowBand eWaste Start Menu Website Reputation How to Remote Work Tip of the week Cables Bluetooth Computer Fan Files Document Management Lithium-ion battery Environment Mobile Running Cable Voice over Internet Protocol Loyalty Hybrid Cloud Experience Knowledge Techology Customer Streaming Media Windows Server 2008 Unified Communications Transportation FENG Colocation Chromecast Professional Services Multi-Factor Security Data Warehousing PDF Music Network Congestion SharePoint Windows 7 Theft Benefits Emails Encryption Tools Uninterrupted Power Supply Trending Assessment USB Fraud Regulations Cortana Smart Technology People Rootkit hacker Notifications Lifestyle Fax Server Television IT Plan Troubleshooting IT Consultant Legal Amazon Google Apps Botnet Mobile Office Training Content Data Protection IT solutions Public Computer Hosted Solution Leadership Netflix Education Amazon Web Services Servers Infrastructure Two Factor Authentication Business Mangement Recycling Thank You Congratulations Webinar IT solutions CrashOverride Administration

Free Consultation

Free ConsultationSign up today for a
FREE Network Consultation
How secure is your IT infrastructure?
Let us evaluate it for free!

Sign up Now!